“My team and I have done it this way for over 5 years, and it works for us, so I don’t see or understand the need for this change.”
Organizations often face this narrative when going through a large change that may not be welcomed or warranted by certain individuals or teams. For many PMOs, change is an unavoidable reality. Shifts in goals, team structures, or project priorities can feel overwhelming if not managed well. When PMOs proactively guide change, they lead. Here’s how change management can transform PMOs into powerful allies for teams and stakeholders:
- Prepare Teams Early: Change often breeds resistance, and that resistance is strongest when teams don’t understand why changes are necessary. Before rolling out changes, take the time to communicate the purpose, benefits, and expected impact. When people see the bigger picture, they are far more likely to be accepting of the change. Town halls, FAQs, or smaller team discussions to address concerns give people the opportunity to feel a sense of comfort and ease.
- Develop a Step-by-Step Transition Plan: Big changes can seem overwhelming when tackled all at once. Breaking down changes into manageable, sequential steps helps make the transition less intimidating and more achievable. Outline clear phases, with checkpoints at each stage to review progress, gather feedback, and adjust if needed. Regular check-ins not only keep teams aligned but also foster a sense of accomplishment.
- Emphasize Adaptability: Equipping teams with the skills, resources, and tools they need to adapt, such as training sessions, easy access to updated documentation, and dedicated support staff, make the transition to change smoother. Team leaders should also consistently foster and encourage a mindset that views change as an opportunity rather than a threat.
Change management is about fostering resilience, trust, and a proactive approach that empowers teams to move forward confidently, regardless of what’s ahead.
Contact us if you would like to discuss how Mesa’s PMO can help you determine a suitable change management strategy.